Wedding and Event Terms and Conditions
The Isle of Voyage Sit Down Event can hold up 250 guests. Please note with the maximum capacity of 250 guests for sit down, space for a band up to and dance floor will cause further space restrictions. This can be discussed further with your site visit.
Wedding and Event Packages at Isle of Voyage have a maximum duration of 5 hours. We are licensed until 12pm on Monday – Sunday. Unfortunately no events can go past this time.
Hosts will be gently reminded of the finish time half an hour beforehand. Additional charges of $500 per ½ hour will be incurred for guests that are not vacated by this time.
Isle of Voyage is available for a weddings or events 7 days a week. For public holiday days, please ask for further information, additional fees apply.
DEPOSIT, PAYMENT TERMS AND TERMS AND CONDITIONS AGREEMENT FORM
To confirm your booking we require an initial security deposit of 30% (credited towards the final account). This is required within 7 days of making your reservation and, once paid, reflects your recognition and agreement with the Terms and Conditions outlined in this package.
Once you have confirmed your booking, we also require a signed and completed Terms and Conditions Form within 7 days. Isle of Voyage holds the right to cancel any bookings not held with a Deposit Payment and completed Terms and Conditions Agreement Form.
50% of the minimum spend or total invoice, is due 60 days before your event (credited towards the final account).
The remaining 20% for your event is due 14 days prior to the event date, no later.
Payment by cash, direct debit or bank cheque incurs no surcharge.
Any payments of $500 or more paid by credit card will incur a 1.5% surcharge – MasterCard, Visa or a 2% surcharge for American Express only. Small increments paid by Credit Card to avoid the surcharge are not accepted.
Any additional charges incurred on the night must be paid in full by the host by end of the function.
For any event held at Isle of Voyage, two mandatory fees apply. Food package per head and beverage package per head.
For events that require exclusive use of the island, the ‘The Isle of Voyage’ charge of $3500.00 will also apply to the above.
THE ISLE OF VOYAGE CHARGE
This includes exclusive use of the event space, cost of the team and styling. This fee is charged for ANY style party at Isle of Voyage that requires exclusive use.
For exclusive use of the island, a minimum spend of $15,000 (Monday - Thursday) or $25,000.00 (Friday - Sunday) is required for any event held at Isle of Voyage that requires exclusive use of the venue.
Please note, this minimum spend is for food and beverage only. The Isle of Voyage charge is an additional $3,500.
Should your guest numbers fall short of the minimum spend, the full minimum tariffs will still be charged.
WEDDING AND EVENT PLANNERS
It is the responsibility of the guest to provide their own wedding planner, event coordinator or personal assistant on the day.
While Isle of Voyage will endeavour to create a seamless event, it is the responsibility of the host to provide a person/ point of contact to liaise and coordinate vendors including but not limited to stylists, florists, photographers, videographers, musicians, DJ’s and MC’s.
FINAL NUMBERS AND MENU SELECTION
The guaranteed number of guests attending the event is required at least 21 days prior to the event for catering and teaming needs. Once final numbers are given this will be taken as confirmed. The final invoice will be issued to you 21 days prior to your event.
Catering will be provided for this number and this will be the minimum charged irrespective of last minute cancellations. Guest cancellations cannot be credited towards other elements of your event including additional styling.
All final food and beverage selections are also required at least 28 days prior to the event. All food is subject to seasonal change, however notification will be given for this.
Whilst we understand, due to unforeseen circumstances, it may be necessary to cancel/postpone your event, the following must apply: All cancellations or change of date made incur a loss of full deposit.
No credits will be given for change of date or for the general restaurant trade.
Any cancellation made 60 days or less prior to your event, will incur a loss of 50% of the minimum spend.
All cancellations made within 14 days of your event will incur a loss of all monies due as stated on your invoice.
Cancellations must be confirmed to the Isle of Voyage functions coordinator in writing. Due to unforeseen circumstances, extreme weather conditions or accidents, Isle of Voyage reserves the right to cancel any booking and refund any deposit or payments made.
No refunds can be made after the event has occured.
ADDITIONAL (SUPPLIER) MEALS
Meals for entertainers, photographers and videographers will be supplied @ $100.00 per head. This will include entrée, a main sit down meal in their break, and package drinks throughout the event. It does not include dessert.
UNDER 18’S MEALS
The charge per head for guests under 18 years including the food menu package and non alcoholic drinks is $50.00 per head.
For kids requiring children’s meals and drinks, the cost is $25.00 per head. For little ones requiring no food or beverages there is no charge.
Isle of Voyage makes every effort to maintain prices, however they may be subject to alteration prior to your event due to food and beverage price increases.
However we will guarantee that any increase will not exceed 7% of your chosen package. All prices are inclusive of GST.
Organisers/Hosts are financially liable for any damage sustained, or loss incurred to Isle of Voyage property, fixtures or fittings, through their own actions, those of their guests, sub-contractors and contractors.
Credit Card details are required at the time of your booking to cover any damages that may occur. The Security + Agreement Form will be supplied to you on the day of your booking to fill out and return to the Event Coordinator within 7 days. Credit Card details are the only form of security accepted.
Security may be required for events of a certain size or at certain times of the year.
It is at the discretion of Isle of Voyage management to decide whether paid security contractors will be required. If required, it is an additional $60 per hour, for a minimum of 4 hours.
This is an additional cost to the client and is not included in the minimum spend requirements.
ALCOHOL AND DECORUM
Isle of Voyage is a fully licensed venue. No BYO beverages are permitted at any time. It is your responsibility to ensure the orderly conduct of your guests.
All beverages are subject to seasonal change and availability, however notification will be given for this.
Whilst our team will take care, no responsibility will be taken for damage or loss of goods, equipment or merchandise left on the premises prior to, during or after the event. The following items are not permitted at your event: confetti, rice, streamer poppers, flower petals, or sequin type scatters eg. stars, hearts.
General cleaning is included in the Isle of Voyage charge or purchase of any other package.
A cleaning fee will be charged, at the discretion of Management, should the premises be left in an unacceptable state by you or your guests.
This may include but is not limited to cleaning of upholstery, bathrooms, repairs to furniture, removal of confetti etc
DECOR AND STYLING
All major furniture items, fixtures and fittings must remain as styled and positioned by Isle of Voyage. Additional styling or flowers are to be organised and paid for by the guests.
Isle of Voyage has established relationships with professional hire companies and recommended suppliers to look after all your equipment needs and services. A list of our preferred suppliers can be provided upon request.
All external contractors and hire must be advised to Isle of Voyage 14 days prior to your event and are subject to approval by management. Isle of Voyage can apply limits or time restrictions on the contractors.
All equipment must be supplied by your hired Band or DJ as Isle of Voyage does not have facilities for this. Whilst we understand that you are wanting music at your event, music sound levels must be kept at a particular pitch level which is at the discretion of Isle of Voyage management.
Nothing is to be nailed, screwed, blue-tacked or adhered in any way to any wall, door or other part of Isle of Voyage. All decorations must be approved by the Event Coordinator prior to the reception.
For exclusive use of the island, one free tasting is provided free of charge. The tasting will be a selection of food and beverages as directed by the Events Coordinator.
In accordance with the WA Health and Hygiene laws, smoking is not prohibited within Isle of Voyage and surrounding areas. Guests will be directed to a designated smoking area outside.
Gratuities are discretional and are appreciated by the Isle of Voyage team.
Isle of Voyage guarantees the use of the freshest ingredients and ensures that food is prepared under the most hygienic conditions.
However no liability is taken by Isle of Voyage for any latent defect in any product used.
Please advise details of guests with food allergies when confirming final numbers. Whilst the chefs and kitchen teams will do their utmost to ensure the said allergen is not in the meals prepared, we cannot guarantee it as our kitchen does use a wide variety of ingredients, including allergens, on a daily basis.
Isle of Voyage cannot be held responsible for the outcome of any surprises to be held and organised prior to, on or after your party/event day that has been organised by the bride, groom, party host, friend or family member known to the hosts.
Isle of Voyage will do everything it can to ensure that any special surprises or organised presents unknown to the party hosts can be carried out.
Isle of Voyage does not allow fireworks within its venue, on the path, or in the garden. Perth City Council also has a strict policy that restricts the use of fireworks on its foreshore and in its parks.
Without knowledge of Fireworks, Isle of Voyage will charge a $2000.00 fee for breach of this.
Fireworks organised without maritime + council knowledge, holds much heavier penalties.
EARLY ARRIVAL OF GUESTS
Isle of Voyage parties and events begin strictly at the organised time on your Event Run sheet. For any guests arriving early and before this time, a surcharge will be charged to your Credit Card. The fee for this is $500 + $15.00 per head for every half hour that guests turn up early at Isle of Voyage.
The following also applies: - The above fee will apply to ALL guests that attend your party or event (total number of guests on your Final Details form), not just the early arrivals - The above fee will be charged immediately when guests arrive early that day
PUBLIC LIABILITY INSURANCE
Isle of Voyage does hold public liability insurance HOWEVER all external suppliers will be required to have their own Public Liability Insurance. Isle of Voyage public liability insurance is very specific to our venue and fit out.
No harm or damage to guests caused by any external supplier equipment, styling decor, furniture or goods are covered by Isle of Voyage.
As covered in the hire fee, Isle of Voyage includes a number of flower displays throughout the venue for your party/event. Isle of Voyage cannot guarantee quantity of arrangments, a particular flower/ type of flower/colour due to the nature of seasonality + availability.
SIGNAGE, GRAPHIC DESIGN, PRINTING
All additional signage and wayfinding other than what is usually on site, is to be provided by the guests at their own expense.
Graphic design and printing of menus, place cards, table layout/ map, welcome boards and so on, is at the expense of the guest.
Positioning of the above, is to be discussed and authorised by the Event Coordinator 28 days prior to the event.
White linen table cloths, white linen napkins, standard cutlery, crockery, glassware, tea lights/ battery candles and use of existing venue furniture is included in the Isle of Voyage charge.
Any variation to this is at the expense of the guest.
DELIVERY OF SUPPLIES
Any delivery, and times, of supplies including flowers, props, furniture, lighting, musical equipment etc, must be authorised by the Event Coordinator 28 days prior to the event.
Whist every effort will be made to assist in the movement of goods from the loading bay at Barrack Square to the function area, assistance will be offered only if staff are available at the time.
It is the responsibility of the host to ensure that this is adequately covered in order to have the event start on time.
As Isle of Voyage is a functioning restaurant, no additional furniture, props, gifts, hire equipment, flowers and so on, can remain on site after the event, as we will be preparing and opening for trade early the next morning.
Any of the above that are left behind, will incur additional fees depending on the items.
Any of the above, must removed immediately whilst Isle of Voyage managers are on the premises.
Guest parking is available is the Perth Convention Centre, Barrack Square and various other sites around Perth CBD.